Vacancy for Administrative Assistant at University of California

Apply for the Vacancy for Administrative Assistant at the University of California. The category of the position is Administrative Assistants.

Responsibilities

Service to Members: 

• Works closely with all postdoctoral fellows and visiting faculty regarding all financial matters.
• Also, the incumbent prepares all travel vouchers, reimbursements, vendor forms, electronic fund transfers, purchases, etc.
• Maintains and shares on-time financial accounting records for approximately 30 postdocs’ research funds.
• Likewise, he/she works with members to solve problems as they arise and work towards acceptable resolutions.

Coordination of Financial Matters with Campus Affiliates: 

• Works closely with colleagues across campus who serve as hosts to our members.
• Coordinates financial transactions between these departments.
• Also, process journal transfers.
• Departmental financial services.
• Additionally, provide timely oversight of departmental accounts, reviewing the general ledger and payroll records on a monthly basis.
• Coordinates departmental purchases, maintain service contracts, establishes vendor agreements, and maintains records.
• Additionally, adhere to campus policies.

Other Duties as Assigned:

• Reception/mail services.

Required Qualifications for Vacancy for Administrative Assistant

• Must show the ability to work with confidential, financial, and personal data.
• Additionally, the applicants must show the ability to work with accuracy and attention to detail.
• Also, how an ability to understand financial data, spreadsheets, financial systems.
• Likewise, an ability to function within a computerized financial enterprise.
• Must have a professional demeanor to work with a diverse community of faculty, international visitors, postdoctoral fells, campus staff, and colleagues.
• Furthermore, the incumbent must be willing to work in a team environment.
• Likewise, he/she must have excellent communication skills.

Education/Training:

• Should have experience in campus financial, budgetary processes, including BFS, BAIRS, BIBS, OPTRS, Travel, etc.
• Additionally, the candidate should be familiar or have the ability to learn campus policies and practices.

Salary & Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.

About

The University of California, Berkeley is a public research university in Berkeley, California. Founded in 1868, it is the oldest campus of the University of California system and is considered by some to be one of the system’s flagship campuses along with the University of California, Los Angeles.

Visit the official page for more information.

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